Company: Leadership Brainery

Job Title: Administrative Assistant
Location: Leadership Brainery Clubhouse, Boston, MA (Fully In-Person)
Hours: Part-Time - 9:00 AM – 1:00 PM, Monday through Friday
Pay: $25/hour

 

Description

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About Leadership Brainery

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Leadership Brainery is a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.

 

Position Summary

The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Leadership Brainery Offices & Clubhouse. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the Leadership Brainery team to ensure our programs, meetings, and initiatives run seamlessly.

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Operational Support

• Open the office each morning and prepare the space for daily activities.

• Coordinate and schedule cleaning services to maintain a welcoming and professional environment.

• Manage ordering and restocking of office and program supplies.

• Handle printing needs for events, meetings, and programming.

• Check and sort incoming mail; ensure timely responses or redirection.

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Administrative Tasks

• Answer phones, triage inquiries, and route calls to appropriate staff.

• Monitor and triage emails to ensure prompt responses.

• Schedule meetings and appointments for staff and partners.

• Enter and organize new leads into the CRM database.

• Draft and send donor acknowledgments and other correspondence.

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Programmatic and Event Support

• Order and coordinate food deliveries for programs and meetings.

• Provide logistical support for events, including packing bags and setting up meeting spaces.

• Assist with program-related tasks, such as preparing materials and offering onsite support.

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Technical and Facility Support

• Work with IT Support to handle ticket requests for the Leadership Brainery’s technology.

• Ensure meeting spaces are equipped with the necessary tools and materials.

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Additional Responsibilities

• Maintain a proactive approach to identifying areas for operational improvement.

• Perform other tasks as needed to support the Leadership Brainery team and mission.

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Qualifications

• Proven experience in administrative, operational, or event coordination roles.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and Google Workspace,

• Familiarity with Customer Relationship Management (CRM) tools.

• Ability to lift and carry up to 25 pounds (e.g., event materials).

• Familiarity with basic tech troubleshooting is a plus.

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To apply, please visit www.LeadershipBrainery.org/join-our-team. For questions, please contact operations@leadershipbrainery.org. 

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